Mapping a trial balance to the accounts

Mapping

1. Read the suggestions

   "Where each account goes" lists each account with this year's and last year's figures, the suggested heading, why it was suggested and a high, medium or low confidence.

2. Change any heading

   Pick a different heading from the drop-down. Fixed asset headings also take the asset class and whether it is cost or accumulated depreciation.

3. Confirm them

   Press "Confirm" on each, or "Confirm all suggestions".

4. Build

   Press "Confirm all and build the accounts".

How suggestions are made

From four-digit code ranges, for example 4000 to 4999 for sales, and from words in the account name. Code and name agreeing gives a high confidence.

The mapping is kept for the client, so next year only new accounts need a decision. An account renamed since last year is marked "Renamed" so you can check the code has not been reused.

An account with a balance and no heading stops the accounts being finished.